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policies_and_procedures [2016/01/29 15:47]
morganrehme
policies_and_procedures [2016/11/30 19:48] (current)
nsadaka [Rights and Responsibilities of Members and Shop Users]
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 +======Policies and Procedures======
 =====Introduction===== =====Introduction=====
  
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 The following policies have been created to promote a culture of accountability within LPVR. They are meant to serve as a guilde line, and should be reviewed on an annual basis to ensure they remain in line with LPVR's mandate and goals. The following policies have been created to promote a culture of accountability within LPVR. They are meant to serve as a guilde line, and should be reviewed on an annual basis to ensure they remain in line with LPVR's mandate and goals.
 =====Definitions===== =====Definitions=====
 +====Volunteer====
 +===Keylist===
 +===Special Orders===
  
 +
 +====Member====
 =====Rights and Responsibilities of Members and Shop Users====== =====Rights and Responsibilities of Members and Shop Users======
  
   * Users have the right to be treated with dignity and respect   * Users have the right to be treated with dignity and respect
   * Users have the right to a safe, welcoming environment   * Users have the right to a safe, welcoming environment
-  * Users have the right to say "​no"​ to unwanted help 
   * Users have the responsibility to clean up after themselves   * Users have the responsibility to clean up after themselves
-  * Users must treat volunteers with dignity and respect+  * Users must treat volunteers ​and the workspace ​with dignity and respect
  
 =====Rights and Responsibilities of Volunteers===== =====Rights and Responsibilities of Volunteers=====
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 ====Sales==== ====Sales====
- 
-  * Only members may purchase bicycles or bike parts, ​ 
   * The base price for a used frame is $25   * The base price for a used frame is $25
   * The price varies depending on the quality of the frame and its condition ​   * The price varies depending on the quality of the frame and its condition ​
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   * Prices for new parts are written on the parts themselves or can be found in the supplier’s catalogue ​   * Prices for new parts are written on the parts themselves or can be found in the supplier’s catalogue ​
   * For used parts, consult shop's price guide    * For used parts, consult shop's price guide 
-   
 =====Safety===== =====Safety=====
  
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   * Volunteers must habitually inform members that they should not leave the shop without showing their bicycles to a volunteer for safety-inspection ​   * Volunteers must habitually inform members that they should not leave the shop without showing their bicycles to a volunteer for safety-inspection ​
   * Volunteers must inspect every bike that leaves the shop to ensure it is safe, using the criteria posted in the front of the shop    * Volunteers must inspect every bike that leaves the shop to ensure it is safe, using the criteria posted in the front of the shop 
-  * No bike leaves the shop without working brakes and reflectors and/or lights ​+  * No bike leaves the shop without working brakes and reflectors and/or lights. If this occurs, it is assumed that the bicycle will not be ridden until these safety items are aquired
  
 =====Administration Procedures===== =====Administration Procedures=====
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 We accept all parts and bikes regardless of condition. So that we can keep track of donations, please use this process for everything that is donated: We accept all parts and bikes regardless of condition. So that we can keep track of donations, please use this process for everything that is donated:
  
-  * Treat this as a purchase in the WooCommerce Point of Sale system. Select the following items to the transaction:​ "​Donation:​ Bikes""​Donation:​ Parts" or "​Donation:​ Money"+  * Add parts to inventoryindicate part/​bicycle is a donation in appropriate field
  
-  * Adjust the quantities but DO NOT set values for bikes or parts -- that is between the donor and the CRA to determine. 
-  * Ask the donor if they want a donation receipt, if they do select "Save and Print" and give them the receipt. If not, just click "​Save."​ 
   * If they donated a bike, place a tag on the bike to indicate the bike requires inspection, and is a donation.   * If they donated a bike, place a tag on the bike to indicate the bike requires inspection, and is a donation.
  
  
 =====Decision Making (working policy)===== =====Decision Making (working policy)=====
-  * Decisions must have full consensus of the group 
-  * Quorum is temporarily set to 4 active volunteers 
 ====Meetings==== ====Meetings====
  
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   * Each meeting attendee is allotted $2 of shop money to spend on food or drinks ​   * Each meeting attendee is allotted $2 of shop money to spend on food or drinks ​
   * All members (including volunteers) may attend volunteers’ meetings, but only established volunteers can participate in the consensus-based decision process ​   * All members (including volunteers) may attend volunteers’ meetings, but only established volunteers can participate in the consensus-based decision process ​
 +  * Quorum is currently 4 active volunteers. Decisions cannot be made if quorum is not reached at a meeting
      
 =====Anti-Oppression Policy===== =====Anti-Oppression Policy=====
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 =====Financal Procedures===== =====Financal Procedures=====
  
 +As of January 2016 there will be two treasurers who are responsible for financial reporting and accounting for LPVR. This section will be developed with appropriate policies as roles become more defined
 =====References===== =====References=====
 [[http://​www.oaith.ca/​assets/​files/​Publications/​Intersectionality/​integrated-tool-for-policy.pdf|Anti-Opression Policy Framework & Toolkit]] [[http://​www.oaith.ca/​assets/​files/​Publications/​Intersectionality/​integrated-tool-for-policy.pdf|Anti-Opression Policy Framework & Toolkit]]
policies_and_procedures.1454100467.txt.gz · Last modified: 2016/01/29 15:47 by morganrehme