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policies_and_procedures [2015/09/02 11:20]
morganrehme [Accepting Donations]
policies_and_procedures [2016/11/30 19:48] (current)
nsadaka [Rights and Responsibilities of Members and Shop Users]
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 +======Policies and Procedures======
 =====Introduction===== =====Introduction=====
  
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 The following policies have been created to promote a culture of accountability within LPVR. They are meant to serve as a guilde line, and should be reviewed on an annual basis to ensure they remain in line with LPVR's mandate and goals. The following policies have been created to promote a culture of accountability within LPVR. They are meant to serve as a guilde line, and should be reviewed on an annual basis to ensure they remain in line with LPVR's mandate and goals.
 =====Definitions===== =====Definitions=====
 +====Volunteer====
 +===Keylist===
 +===Special Orders===
  
-=====Rights and Responsibilities of Members====== 
  
-B=====Rights and Responsibilities of Volunteers=====+====Member==== 
 +=====Rights and Responsibilities of Members and Shop Users====== 
 + 
 +  * Users have the right to be treated with dignity and respect 
 +  * Users have the right to a safe, welcoming environment 
 +  * Users have the responsibility to clean up after themselves 
 +  * Users must treat volunteers and the workspace with dignity and respect 
 + 
 +=====Rights and Responsibilities of Volunteers=====
  
   * Volunteers have the right to be treated with dignity and respect in the shop, in meetings, and through the mailing list.   * Volunteers have the right to be treated with dignity and respect in the shop, in meetings, and through the mailing list.
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   * Keeping the log, journal, or equivalent for their shift according to the prevailing standards for such record-keeping; ​   * Keeping the log, journal, or equivalent for their shift according to the prevailing standards for such record-keeping; ​
   * Maintaining,​ updating, and securing the membership database and other computer files specific to operations of the shop    * Maintaining,​ updating, and securing the membership database and other computer files specific to operations of the shop 
-  * Maintaining the shop, as infrastructure,​ as a clean and safe working environment; ​+  * Maintaining the shop 
 +  * Participating in organizational development
   * Helping with basic upkeep of the shop including cleaning, organizing, taking out trash, etc.    * Helping with basic upkeep of the shop including cleaning, organizing, taking out trash, etc. 
-  * Attending ​monthly ​meetings  +  * Attending meetings ​ 
-  * Representing ​RTM in person-to-person communications in a reasonable manner+  * Asking for help when needed, being accountable to members and volunteers 
 +  * Representing ​LPVR in person-to-person communications in a reasonable manner
  
 ====Sales==== ====Sales====
- 
-  * Only members may purchase bicycles or bike parts, ​ 
   * The base price for a used frame is $25   * The base price for a used frame is $25
   * The price varies depending on the quality of the frame and its condition ​   * The price varies depending on the quality of the frame and its condition ​
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   * Prices for new parts are written on the parts themselves or can be found in the supplier’s catalogue ​   * Prices for new parts are written on the parts themselves or can be found in the supplier’s catalogue ​
   * For used parts, consult shop's price guide    * For used parts, consult shop's price guide 
-   
 =====Safety===== =====Safety=====
  
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   * Volunteers must habitually inform members that they should not leave the shop without showing their bicycles to a volunteer for safety-inspection ​   * Volunteers must habitually inform members that they should not leave the shop without showing their bicycles to a volunteer for safety-inspection ​
   * Volunteers must inspect every bike that leaves the shop to ensure it is safe, using the criteria posted in the front of the shop    * Volunteers must inspect every bike that leaves the shop to ensure it is safe, using the criteria posted in the front of the shop 
-  * No bike leaves the shop without working brakes and reflectors and/or lights ​+  * No bike leaves the shop without working brakes and reflectors and/or lights. If this occurs, it is assumed that the bicycle will not be ridden until these safety items are aquired
  
 =====Administration Procedures===== =====Administration Procedures=====
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 We accept all parts and bikes regardless of condition. So that we can keep track of donations, please use this process for everything that is donated: We accept all parts and bikes regardless of condition. So that we can keep track of donations, please use this process for everything that is donated:
  
-Treat this as a purchase in the WooCommerce Point of Sale system. Select the following items to the transaction:​ +  * Add parts to inventory, indicate ​part/​bicycle ​is a donation ​in appropriate field
-        "​Donation:​ Bikes"​ +
-        "​Donation:​ Parts"​ +
-        "​Donation:​ Money"​ +
-       +
-    Adjust the quantities but DO NOT set values for bikes or parts -- that is between the donor and the CRA to determine. +
-    Ask the donor if they want a donation receiptif they do select "Save and Print" and give them the receipt. If not, just click "​Save."​ +
-    If they donated a bike, place a tag on the bike to indicate ​the bike requires inspection, and is a donation.+
  
 +  * If they donated a bike, place a tag on the bike to indicate the bike requires inspection, and is a donation.
  
-=====Decision Making===== 
  
 +=====Decision Making (working policy)=====
 ====Meetings==== ====Meetings====
  
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   * Each meeting attendee is allotted $2 of shop money to spend on food or drinks ​   * Each meeting attendee is allotted $2 of shop money to spend on food or drinks ​
   * All members (including volunteers) may attend volunteers’ meetings, but only established volunteers can participate in the consensus-based decision process ​   * All members (including volunteers) may attend volunteers’ meetings, but only established volunteers can participate in the consensus-based decision process ​
 +  * Quorum is currently 4 active volunteers. Decisions cannot be made if quorum is not reached at a meeting
      
 =====Anti-Oppression Policy===== =====Anti-Oppression Policy=====
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 ====Mailing List Etiquette==== ====Mailing List Etiquette====
 +Please keep in mind that people typically don't like to have their inboxes flooded with messages when mailing the list. Consider using tags in the subject line such as [important] or [low priority].
 +Please refrain from using abusive language.
 +
 =====Financal Procedures===== =====Financal Procedures=====
 +
 +As of January 2016 there will be two treasurers who are responsible for financial reporting and accounting for LPVR. This section will be developed with appropriate policies as roles become more defined
 +=====References=====
 +[[http://​www.oaith.ca/​assets/​files/​Publications/​Intersectionality/​integrated-tool-for-policy.pdf|Anti-Opression Policy Framework & Toolkit]]
policies_and_procedures.1441207228.txt.gz · Last modified: 2015/09/02 11:20 by morganrehme