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policies_and_procedures [2015/09/02 10:56]
morganrehme [Rights and Responsibilities of Volunteers]
policies_and_procedures [2016/11/30 19:48] (current)
nsadaka [Rights and Responsibilities of Members and Shop Users]
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 +======Policies and Procedures======
 =====Introduction===== =====Introduction=====
  
-words go here!+Le Petit Vélo Rouge (LPVR) is an organization which aims to build and sell affordable used bikes as well as serve the Loyola Campus/NDG bike community, which to-date lacks a community bike repair space. In this way, Le Petit Vélo Rouge seeks to help meet the growing need for sustainable and accessible transportation in Montreal. 
 + 
 +LPVR seeks to provide students, staff, and other campus members, as well as the surrounding community, with an accessible environment where they can learn to fix bikes, share resources, and build community. 
 + 
 +The following policies have been created to promote a culture of accountability within LPVR. They are meant to serve as a guilde line, and should be reviewed on an annual basis to ensure they remain in line with LPVR's mandate and goals.
 =====Definitions===== =====Definitions=====
 +====Volunteer====
 +===Keylist===
 +===Special Orders===
 +
 +
 +====Member====
 +=====Rights and Responsibilities of Members and Shop Users======
  
-=====Rights ​and Responsibilities of Members======+  * Users have the right to be treated with dignity ​and respect 
 +  * Users have the right to a safe, welcoming environment 
 +  * Users have the responsibility to clean up after themselves 
 +  * Users must treat volunteers and the workspace with dignity and respect
  
-B=====Rights and Responsibilities of Volunteers=====+=====Rights and Responsibilities of Volunteers=====
  
   * Volunteers have the right to be treated with dignity and respect in the shop, in meetings, and through the mailing list.   * Volunteers have the right to be treated with dignity and respect in the shop, in meetings, and through the mailing list.
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   * Keeping the log, journal, or equivalent for their shift according to the prevailing standards for such record-keeping; ​   * Keeping the log, journal, or equivalent for their shift according to the prevailing standards for such record-keeping; ​
   * Maintaining,​ updating, and securing the membership database and other computer files specific to operations of the shop    * Maintaining,​ updating, and securing the membership database and other computer files specific to operations of the shop 
-  * Maintaining the shop, as infrastructure,​ as a clean and safe working environment; ​+  * Maintaining the shop 
 +  * Participating in organizational development
   * Helping with basic upkeep of the shop including cleaning, organizing, taking out trash, etc.    * Helping with basic upkeep of the shop including cleaning, organizing, taking out trash, etc. 
-  * Attending ​monthly ​meetings  +  * Attending meetings ​ 
-  * Representing ​RTM in person-to-person communications in a reasonable manner+  * Asking for help when needed, being accountable to members and volunteers 
 +  * Representing ​LPVR in person-to-person communications in a reasonable manner
  
 ====Sales==== ====Sales====
- 
-  * Only members may purchase bicycles or bike parts, ​ 
   * The base price for a used frame is $25   * The base price for a used frame is $25
   * The price varies depending on the quality of the frame and its condition ​   * The price varies depending on the quality of the frame and its condition ​
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   * Prices for new parts are written on the parts themselves or can be found in the supplier’s catalogue ​   * Prices for new parts are written on the parts themselves or can be found in the supplier’s catalogue ​
   * For used parts, consult shop's price guide    * For used parts, consult shop's price guide 
-   
 =====Safety===== =====Safety=====
  
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   * Volunteers must habitually inform members that they should not leave the shop without showing their bicycles to a volunteer for safety-inspection ​   * Volunteers must habitually inform members that they should not leave the shop without showing their bicycles to a volunteer for safety-inspection ​
   * Volunteers must inspect every bike that leaves the shop to ensure it is safe, using the criteria posted in the front of the shop    * Volunteers must inspect every bike that leaves the shop to ensure it is safe, using the criteria posted in the front of the shop 
-  * No bike leaves the shop without working brakes and reflectors and/or lights ​+  * No bike leaves the shop without working brakes and reflectors and/or lights. If this occurs, it is assumed that the bicycle will not be ridden until these safety items are aquired
  
 =====Administration Procedures===== =====Administration Procedures=====
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 =====Shop Procedures===== =====Shop Procedures=====
  
-=====Decision Making=====+====Accepting Donations====
  
 +We accept all parts and bikes regardless of condition. So that we can keep track of donations, please use this process for everything that is donated:
 +
 +  * Add parts to inventory, indicate part/​bicycle is a donation in appropriate field
 +
 +  * If they donated a bike, place a tag on the bike to indicate the bike requires inspection, and is a donation.
 +
 +
 +=====Decision Making (working policy)=====
 ====Meetings==== ====Meetings====
  
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   * Each meeting attendee is allotted $2 of shop money to spend on food or drinks ​   * Each meeting attendee is allotted $2 of shop money to spend on food or drinks ​
   * All members (including volunteers) may attend volunteers’ meetings, but only established volunteers can participate in the consensus-based decision process ​   * All members (including volunteers) may attend volunteers’ meetings, but only established volunteers can participate in the consensus-based decision process ​
 +  * Quorum is currently 4 active volunteers. Decisions cannot be made if quorum is not reached at a meeting
      
 =====Anti-Oppression Policy===== =====Anti-Oppression Policy=====
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 ====Mailing List Etiquette==== ====Mailing List Etiquette====
 +Please keep in mind that people typically don't like to have their inboxes flooded with messages when mailing the list. Consider using tags in the subject line such as [important] or [low priority].
 +Please refrain from using abusive language.
 +
 =====Financal Procedures===== =====Financal Procedures=====
 +
 +As of January 2016 there will be two treasurers who are responsible for financial reporting and accounting for LPVR. This section will be developed with appropriate policies as roles become more defined
 +=====References=====
 +[[http://​www.oaith.ca/​assets/​files/​Publications/​Intersectionality/​integrated-tool-for-policy.pdf|Anti-Opression Policy Framework & Toolkit]]
policies_and_procedures.1441205811.txt.gz · Last modified: 2015/09/02 10:56 by morganrehme